Nicola Martin Studios: Terms and Conditions

General information

Before Booking a Class, Clients should read these Terms and Conditions carefully. If Clients are unable to agree with the Terms and Conditions, they must not Book or attend the Class. If, however, the Client agrees to the Terms and Conditions unconditionally, they may Book and attend the Class subject to these Terms and Conditions. Booking or attending dance Classes shall indicate the Client’s acceptance of the Terms and Conditions.

Nicola Martin Studios may amend these Terms and Conditions at any time by posting the amended Terms and Conditions on the Site. The version of the Terms and Conditions that applies to the Class shall always be the version in force at the time the Class was Booked.

Nicola Martin Studios is a ladies-only dance and fitness centre, therefore in order to Book a Class you must comply with this USP and be of the acquired gender.

Courses

The Client is required to Book and make full payment, no later than seven (7) days before the start date of the Course to secure a place. Bookings made later than seven days before the start of a Course may be possible but are subject to availability. If the Course is NOT marked as “0 Availability” on the Site, a Client may still book and attend. Nicola Martin Studios requires a minimum number of Client Bookings for holding individual courses. If that minimum number is not achieved by the day after the deadline for booking has expired, Nicola Martin Studios reserves the right to cancel the Course and in this instance will provide a full refund or offer an alternative Course to attend.

Classes

The Client is required to Book and make full payment on the Site (online) in advance of attending a class. Please note that spaces for classes are allocated on first come, first served basis and that Nicola Martin Studios cannot guarantee last minute availability. The Client is advised to Book and make full payment as early as possible to secure a place. If the Class is not marked as “0 Availability” on the Site, this means the Client may still book and attend.

Variations to Bookings

Clients should be aware that they are considered as committed once they have made a Booking for a particular Class, on a particular date. In order to operate the Dance classes effectively, Nicola Martin Studios relies on the commitment of its Clients to uphold their part of the agreement according to these Terms and Conditions. If a Client should need to change or amend a Booking it may have consequences for the business operation and therefore Nicola Martin Studios is under no obligation to provide alternative Classes should the Client be unable to attend whatever the circumstances.

Cancellations and Transfers

A Client has the right to cancel a class and request a refund only with more than 48 Hours notice. If a cancellation is made less than 48 hours before the class start time, Nicola Martin Studios reserves the right to refuse a refund. A class booking is only transferable subject to availability and with more than 48 hours notice.  If an instructor has to cancel a class, the Client will be offered an alternative date where possible or given a full refund.

Missed Classes and Courses

If a Client is unable to attend a Course for any reason it is unlikely that Nicola Martin Studios will be able to offer an alternative session. If Nicola Martin Studios is able to offer an alternative session and the Client chooses not to accept the alternative that is offered the Client is NOT entitled to a refund. If the Client is aware that they will miss any sessions in advance of the start of a Course, Nicola Martin Studios requests that the Client notify Nicola Martin Studios at the time of Booking and we will endeavour to provide an alternative session or discount. Please be aware that Nicola Martin Studios is under no obligation to offer alternative or replacement sessions.

Private Lessons

Private lessons with any Nicola Martin Studios instructor are arranged and booked in advance directly with the instructor or proprietor via message or in person. Lessons must be paid for 7 days in advance.

Due to the individual nature of the booking Nicola Martin Studios requires 48hrs notice in order to transfer a private lesson with the studio and the designated instructor. Provided that enough notice is given, Nicola Martin Studios will change your booking subject to availability of the instructor and studio space. If less than 48hrs notice is given, the instructor has the right to refuse transferral of payment. If a private lesson is cancelled with less than 48hrs notice, class payment is non-refundable.

Arriving late for a scheduled private lesson will result in reducing your session in accordance with that time.

Private Party Bookings

Parties through Nicola Martin Studios must be booked at least 30 days prior to the requested date. Date can be provisionally held for up to seven (7) days, by which point a deposit is required to secure the Booking. Due to the nature of the booking, deposit is non-refundable with less than 14 days notice. Final numbers must be confirmed and paid for 7 days prior to the Party. Should numbers be less on the day, Nicola Martin Studios is not responsible for refunding any amount of payment.

Behaviour

In order to maintain the high standards of our Classes, Nicola Martin Studios reserves the right to refuse admission or participation to any Client who is deemed to be acting inappropriately. If a Client is excluded for unacceptable behaviour they will not be entitled to a refund.

Injury Waiver

By agreeing to these terms and conditions the Client hereby waives, releases and discourages all claims they may have against Nicola Martin Studios for injuries of any manner from participation in the Classes unless they are a direct result of Nicola Martin Studios negligence. The Client is obliged to seek medical advice before carrying out any exercise.

Data Protection and Privacy

Nicola Martin Studios is committed to protecting the privacy and confidentiality of its Site users and Clients.

Nicola Martin Studios does not sell or pass on any contact information to any other organisation, or use them for any other purpose other than to notify clients or important information regarding Dance classes.

The personal information held by Nicola Martin Studios about our Clients is the minimum necessary to facilitate the running of our business, such as contact details and order history. We do not sell or pass on this information for any purpose.

Governing Law

These Terms and Conditions and every agreement for the provision of Dance classes shall be governed in all respects by English law as if the contract was wholly entered into and wholly performed within England. The parties hereby submit to the exclusive jurisdiction of the English courts.

Terms and conditions: Revised September 2020

Defined Terms

Client:​ An individual who purchases and/or attends Dance Services.

Nicola Martin Studios:​ The trading name for Nicola Martin Studios.

Class:​ Dance or Fitness Classes organised or supplied by Nicola Martin Studios. This includes (but is not limited too) dance courses, drop-in classes, taster sessions, private lessons and parties.

Terms and Conditions:​ The Conditions that govern the sale and supply of Dance Services by Nicola Martin Studios to you.

Booking (includes any capitalised division):​ A Client order or acceptance of an offer for Dance Services

Site:​ The website www.nmsfitness.co.uk

Course:​ A dance programme consisting of more than one dance classes/sessions

Taster Class:​ A single, one-off dance class/session that could also form part of a Course

Private Lessons:​ A bespoke dance class/session that is requested, scheduled and shaped according to an individual’s Client’s request

Private Party Bookings: A bespoke session that is requested for an event e.g. Birthday/Hen